§ 2-3.305. Executive Boards.

(a)

Members: Appointment: Vacancies: Removal. A minimum of seven (7) members, with a maximum of thirteen (13) members shall be appointed by the Mayor upon the approval of the City Council to serve as the Executive Board for each Neighborhood Council. Only City residents may be considered for appointment to the Executive Board. No person may be appointed to the Executive Board if the appointment would constitute an incompatible holding of office prohibited by Section 1126 of the California Government Code. No person who is appointed to the Executive Board may participate in the making of any decision if the person may have a conflict of interest under 1090 et seq. of the California Government Code, 87100 et seq. of the California Government Code, or Simi Valley City Council Resolution No. 85-150. Before an applicant can be interviewed and appointed, they are required to attend a Neighborhood Council Orientation session for that appointment cycle, provide evidence of attendance at an orientation session in the past three (3) years, or have served as an Executive Board member in the past two (2) years. Members of the Executive Board shall serve at the pleasure of the City Council and may be removed from office by a majority of the members of the City Council.

(b)

Chair and vice chair. Each Executive Board shall select a chair and a vice chair.

(c)

Quorum. A quorum for Executive Board meetings shall consist of a majority of the membership of the Executive Board.

(d)

Terms of office. All Executive Board member terms shall be for twenty-four (24) months upon appointment. One-third ( 1/3 ) of the seats on each Executive Board shall expire, and new appointments shall be made to replace such expired terms, every eight (8) months, commencing on January 31, 1983, referred to in this section as "regular appointment times." An Executive Board member whose term is expiring or who has recently vacated a seat shall not be eligible for reappointment to a consecutive term. An individual who resigned or whose term of office expired may not be reappointed to a new term or a vacated seat until eight (8) months have elapsed.

(e)

Vacated seats. If a seat on an Executive Board is vacated after an appointment period, an applicant may be appointed to fill such seat for a new twenty-four (24) month term at the next regular appointment time or the seat may be held open until a subsequent regular appointment time at the discretion of the Neighborhood Council Coordinator. If five (5) or more vacancies exist on an Executive Board, an interim appointment time may be scheduled by the City Council at the request of the Director of Community Services. If an individual is appointed to fill a previously vacated term at an interim appointment time, the twenty-four (24) month appointment shall be considered to have commenced as of the nearest prior regular appointment time and shall thereafter be considered to have been appointed to a full Executive Board term, notwithstanding that the individual may serve less than twenty-four (24) months.

(f)

Communications. Members of the Neighborhood Council Executive Boards shall coordinate and channel all official communications to the City Council/Planning Commission through their respective Executive Boards and the Neighborhood Council Coordinator.

(g)

Official representatives. The Chair, or in their absence, the Vice Chair or other duly appointed representative, shall be the official representative of their Neighborhood Council to the City Council or Planning Commission and shall represent official positions taken by their Neighborhood Council, provided that such representative has received the prior approval for such representation by a consensus of the Neighborhood Council members present at the Neighborhood Council meeting during which the item was discussed.

(h)

Secretaries. Each Executive Board shall appoint a secretary to keep an accurate record of all official actions of the Neighborhood Council and Executive Board and an accurate record of the Executive Board members in attendance.

(i)

Meetings: Time and place. Each Executive Board shall establish and announce a particular time and place for its regular meetings. Special meetings, as well as regular meetings, shall be noticed, and agendas prepared and posted therefore, pursuant to provisions of the Ralph M. Brown Act.

(j)

Meetings: Absences. If a member of an Executive Board shall miss three (3) or more consecutive meetings, or fifty (50%) percent or more of the meetings in any eight (8) month period, without a valid excuse or the approval of the other Executive Board members, the seat of such member shall be deemed immediately vacated.

(k)

Candidates for public offices. If any member of an Executive Board shall file as a candidate for election to a public office, the holding of which would be incompatible with Executive Board membership under the provisions of Section 1126 of the Government Code of the State, s/he shall take a leave of absence from the Executive Board. If any member of an Executive Board shall be elected or appointed to any such described public office, his/her seat as a member of the Executive Board shall become vacant upon the assumption of the other public office.

(§ 1, Ord. 667, eff. June 17, 1987, as amended by § 2, Ord. 818, eff. May 26, 1994; § 1 (Exh. 1), Ord. 1155, eff. May 27, 2010, and § 1 (Exh. A), Ord. No. 1273, eff. September 7, 2017)