§ 2-9.204. Open market bidding procedures.

Except as otherwise provided in subsections (a), (e), and (f) of Section 2-9.201 of this article, the solicitation of bids and award of contracts for supplies, equipment, maintenance services, or Public Projects with an estimated value in the amount of $45,000.00 or less may be made by the Purchasing Agent in the open market in accordance with the following procedures:

(a)

Minimum number of bids. Open market purchases, whenever possible, shall be based on at least three (3) bids and shall be awarded to the lowest responsive and responsible bidder.

(b)

Notices inviting bids. The Purchasing Agent shall solicit bids from prospective vendors by written requests, by telephone, by facsimile or electronic mail, or by other advertising.

(c)

Written records of bids. Written records of bids received shall be maintained by the Purchasing Agent in accordance with the City's records retention schedule. Such records, while so kept, shall be open to public inspection and shall include the business name, address, and telephone number of the vendor; vendor representative; description of the bid items, including unit quantities if applicable, unit prices or lump sum amount quoted by the vendor; and the date the bid was received.

(§ 1, Ord. No. 1271 and WWD-16, eff. June 15, 2017 as amended by § 1, Ord. No. 1281 and WWD-17, eff. December 14, 2017)