§ 2-9.206. Informal bidding procedures.

Except as otherwise provided in subsections (a), (d), and (e) of Section 2-9.201 and in Section 2-9.202 of this article, the solicitation of bids may be authorized by the Purchasing Agent and the award of contracts for supplies, equipment, maintenance services, or public projects with an estimated value in the amount of $175,000.00 or less may be made by the City Manager in accordance with the requirements of the Public Contract Code and the following informal bidding procedures:

(a)

Budgetary authorization. The bid items shall have been authorized as a part of an approved budget of the City, and the purchase or contract shall not exceed the amount so authorized.

(b)

Issuance of notices. Notices inviting informal bids shall be issued at least ten (10) calendar days before the due date of the submission of bids as follows:

(1)

Mailed, faxed, or e-mailed to all firms on the bidders list or contractors list for the category of work being bid;

(2)

For bid items defined as public projects, mailed, faxed, or e-mailed to either or both of the following:

(i)

All construction trade journals designated by the Commission,

(ii)

Contractors on the contractors list for the category of work being bid;

(3)

May be posted on the City's website; and

(4)

Other mailings, advertisements, and notifications as deemed appropriate by the Department Head of the requesting agency.

(c)

Bids received in excess of $175,000.00. If all bids received are in excess of $175,000.00, the City Council may, by adoption of a resolution by a four-fifths ( 4/5 ) vote, award the contract to the lowest responsive and responsible bidder if it determines the cost estimate of the issuing Department was reasonable and the low bid does not exceed $187,500.00.

(§ 1, Ord. No. 1271 and WWD-16, eff. June 15, 2017 as amended by § 1, Ord. No. 1281 and WWD-17, eff. December 14, 2017)