§ 2-9.207. Formal bidding procedures.

Except as provided in subsections (d) and (e) of Section 2-9.201 of this article, the solicitation of bids and award of contracts for supplies, equipment, maintenance services, or public projects with an estimated value in excess of $175,000.00 shall be made in accordance with the requirements of the Public Contract Code and the following formal bidding procedures:

(a)

Plans and specifications. The City Manager shall adopt any plans, specifications, and working details as appropriate for the bid items prior to a solicitation for formal bids, and may delegate such adoption to the Purchasing Agent.

(b)

Sending, mailing, and publishing of notices. Notices inviting formal bids shall be published, sent, and mailed as follows:

(1)

For bid items defined as public projects, sent electronically, by either facsimile or electronic mail and mailed to all construction trade journals designated by the Commission at least fifteen (15) calendar days before the date of the bid opening;

(2)

Sent electronically, by facsimile or electronic mail, or mailed to all firms on the bidders list at least fifteen (15) calendar days before the date of the bid opening;

(3)

Published at least once in a newspaper of general circulation, printed and published in the City, at least fourteen (14) calendar days before the date of the bid opening;

(4)

May be posted on the City's website; and

(5)

Other mailings, advertisements, and notifications deemed appropriate by the Department Head of the requesting department or agency.

(§ 1, Ord. No. 1271 and WWD-16, eff. June 15, 2017 as amended by § 1, Ord. No. 1281 and WWD-17, eff. December 14, 2017)